Job Opportunity: On-Site Program Coordinator (Part-Time)

For over 35 years, Pittsburgh Youth Chorus (PYC) has been a leader in vocal music education in the Pittsburgh region. Serving approximately 170 students in year-round programming and 200 more through special events, we strive to inspire and empower the young singers who participate in our programs, preparing them for lives of personal and public leadership.

PYC seeks an On-Site Program Coordinator to begin in January 2022. This role is the chief organizational liaison to our participating singers and families, providing logistical support during rehearsals, concerts, and other events such as collaborations with Pittsburgh Symphony Orchestra and Pittsburgh Opera.

GENERAL INFORMATION:

  • Reporting Relationships: Reports to Program Manager and Artistic Director

  • Job Schedule:

    • Main Season (September to May): 5-10 hours per week on average with Monday evening rehearsals being the primary time commitment; additional evening/weekend hours on occasion as needed

    • Summer: Two week-long camps require an onsite presence for the full day

  • Compensation and Benefits: $8,000 base salary. Main Season workweeks that exceed 12 hours will be compensated at $20/hr for every hour after the initial 12. Option to participate in group health care plan at employee’s expense.

  • Location: On-site work takes place in downtown Pittsburgh and other various sites around the region; some administrative work can be done remotely.

  • Deadline to Apply: Applicants are strongly encouraged to apply by Friday, December 10, 2021. Applications received after that date may still be considered. See below for how to apply.

QUALIFICATIONS and PHYSICAL REQUIREMENTS:

  • Sincere enjoyment of working with youth and belief in the importance of music education

  • Strong communication/interpersonal skills, organizational skills, and attention to detail

  • Reliability, punctuality, and willingness to adopt a “first-to-arrive / last-to-leave” mentality

  • This role routinely requires sitting and standing for extended periods of time, and requires occasionally bending forward, crouching, and lifting/pushing/pulling/carrying up to 30 lbs.

  • Basic computer proficiency (email, word processing, and basic spreadsheets) is required

  • Act 33/34 clearances, FBI background check, and vaccinated for COVID-19 (or compliance with protocols for reasonable accommodations)

RESPONSIBILITIES:

General

  • Attend all Monday evening rehearsal, scheduled placement sessions, season concerts, and contracted performances

  • Coordinate regularly with Program Manager to prepare for on-site events

  • Serve as on-site liaison between artistic/administrative staff and singers’ families

  • Provide logistical support for singers, artistic staff, and parent volunteers

  • Perform other duties and attend other meetings as needed

Rehearsal and Concert Coordination

  • Greet singers and families at Monday evening rehearsals, maintain accurate attendance records

  • Prepare and distribute physical supplies (i.e. sheet music, music bags, apparel, etc.)

  • Assume responsibility for equipment and other logistics (i.e. risers, music stands, amplification, lighting, volunteers, backstage supplies, etc.)

Summer Camps

  • Reside on campus during 5-day residential camp and be present each day for 5-day day-camp

  • Provide logistical support and perform duties related to rehearsal coordination outlined above

  • Supervise parent volunteers

  • Serves as on-site point of contact with campus/facility officials 

HOW TO APPLY:

Interested candidates should email PYC’s Executive Director, Lee Saville-Iksic, at the following address: lee@pittsburghyouthchorus.org

In your email, please explain:
1. What background you have working with young people;
2. What interests you about working in this position and/or working for PYC; and
3. Any other qualities and experiences you have that you believe have prepared you for success in a position such as this.

A resume is not necessary but will be reviewed if you choose to attach one. Please, be sure to include your phone number. Potential candidates will be contacted for a phone interview.